Club Development and Resource Library

The program provides tools and resources to help foster continuous improvement and identify opportunities for club development.

What is STARCLUB NT?   

The program will be a valuable resource for your club whether you believe your club is already a STARCLUB NT or has some work to do.

STARCLUB NT’s are recognised by the NT Government and other organisations for the valued role a well-run community club can play in our community.

This page will provide you with helpful information, resources and links on further developing your club and will get you on track to becoming a STARCLUB NT.

Phone: 1800 045 678
Email: starclub.nt@nt.gov.au
Website: http://www.starclub.nt.gov.au

The STARCLUB NT Development Program in the Northern Territory is suitable for sport and active recreation clubs of all sizes.

Club Start-Up

Starting a new sport or recreation club requires careful planning to succeed. Beginning with good practices will help your club become a STARCLUB NT.  By registering and completing the STARCLUB NT self-assessment and following the links below can help your club succeed. 

Fact sheet

Link

Club Planning

Successful clubs need good management practices and strong governance, and the fundamental key to success is to plan for it.

Fact sheets

Links

Committee Members – Roles, Responsibilities and other useful information

A club’s committee enables the organisation to be run effectively by applying good governance principles and practices. The committee’s role is to govern and should not be involved in management or operational decision-making. The committee should comprise of people with an appropriate range of skills, aligning with the clubs current and future business. Committee members should be familiar with current legislative requirements when taking on responsibilities.

Fact sheets

Links

Conducting Meetings

There is a lot of time lost in committee meetings due to members going off topic and not sticking to pre-arranged agendas.  Clubs can lose their most important volunteers due to meetings going overtime and or being poorly organised.

To help ensure your club meetings are effective we have some useful resources below. They will help you to run successful meetings and start getting things done.

Fact Sheets

Links

Insurance

The following documents and links will give you more information on sport club insurance:

Links

Financial Management

Good financial management involves being able to review financial information, effectively manage funds, implement sound financial practices and understand your club’s financial position and obligations.

Fact sheets

Links

  • Australian Tax Office has information on operating your not-for-profit organisation within the tax system and provides information on the new tax system, business activity statements and the GST.
  • The ClubHelp website provides information on Governance, Financial Management and much more.
  • Our Community provides information from the latest fundraising tips to risk management checklist. Look for the factsheets on ‘The Role of the Treasurer’ and ‘Understanding Basic Book-keeping’.

Legal Issues and Risk Management

Sport and recreation clubs need to identify areas of potential risk.

Training in this area highlights the role of a constitution in a sport or recreation organisation and what a constitution should cover. It details specific legal principles in the sport and recreation environment, considerations relevant to the liability for injury, and the advantages of risk management planning and insurance.

It also covers the importance of contractual obligations, copyright issues and specific legislation such as incorporation or child protection.

More information about Club constitutions is also available under the ‘Constitutions and Incorporated Associations’ below.

Fact sheets

Links

Volunteer Management

Volunteers supporting sporting clubs are defined as the following:

  • Club Official – A person holding a position of authority within the club as a volunteer committee member or paid staff.
  • Official (Technical) - A person who controls the play of a competition by applying the rules and regulations of the sport to make judgments on rule infringement, performance, time or ranking.
  • Coach - Assists athletes in developing to their full potential. They are responsible for training athletes in a sport by analysing their performances, instructing in relevant skills and motivating athletes.

Volunteers play an integral part in clubs and it is important to make them feel valued and part of the organisation. The key to volunteer management is effective leadership. Good leadership volunteers achieve their tasks and fosters a motivational environment. 

Training is available on recruiting volunteers; it introduces the human resource management approach, helps you understand the value of diversity, the roles of volunteers, and explains the process of human resource planning, recruitment, selection and orientation. 

NT Peak Sporting Bodies have calendars identifying training and development opportunities to assist their clubs with encouraging volunteer development. 

The Northern Territory Institute of Sport currently runs scholarship programs for coaches and officials, further supporting the volunteer roles in clubs.

Benefits of Coach and Official accreditation are:

  • increase enjoyment for coaches, officials and athletes through the benefits of involvement in the sport;
  • awareness of legal responsibilities and a decreased risk of litigation;
  • access to professional development opportunities;
  • increased confidence and competence as a coach or official;
  • receive quality training and resources that will assist them to effectively fulfil the important roles of a coach or official;
  • be considered for selection as a representative coach or official;

Why should clubs use accredited coaches and officials?

  • It reduces the likelihood of someone having a negative training or competition experience;
  • Improves the status and recognition of your club;
  • Participants and parents know the club values providing a quality experience for athletes;
  • Having good coaches and officials increases a participants’ enjoyment of sport and motivation to stay involved in sport;

Fact sheets

Links

Grants, Fundraising, Sponsorship and Marketing

Grants, fundraising, sponsorship and marketing are all crucial factors to bring in additional funding and promotion to a club. Grants, fundraising and sponsorship are great ways to support your athletes and volunteers.  Grants can be accessed to assist with coach and technical official development; this will assist your club in recruiting and retaining volunteers.

Fact sheets

Links

Policies

Well-written policies allow staff and volunteers to clearly understand their roles and responsibilities. Policies allow management committees to guide operations with clear guidelines and actions for volunteers and staff.

Play by the Rules and Community Door has policy templates that clubs can use, covering various topics relevant to administering clubs.

Fact Sheets

Links

Constitutions and Incorporated Associations

A constitution sets out the rights and liabilities of the members, establishes the club, and sets out the club’s purpose and the rules under which it operates.

A constitution should specify all of the following:

  • Membership
  • Meeting types, structures and regularity
  • Structure of the committee
  • Powers of the committee
  • Number needed for a quorum
  • Indemnification of members
  • Manner of winding up the club and distribution of assets.

Further information on this topic can be found on the Northern Territory Government website.

The Sport and Recreation Division have specific information for developing constitutions for clubs and active recreation clubs:

When a club incorporates it becomes a legal entity in its own right and is independent of its members. This means that individual members of the club are protected from any legal liability. See the factsheet below for more information:

Codes of Behaviour, Being a Welcoming Club and Cultural Diversity

A Code of Conduct can be an important step in establishing an inclusive culture and becoming a welcoming club, but it is not a comprehensive solution on its own. An ethical, diverse, and welcoming culture is created by the organisation's leaders who demonstrate their ethics in their attitudes and behavior. Simply requiring members to read the code is not enough to ensure that they understand it, remember its contents and enforce them.

Facts sheets

Links

  • Australian Sports Commission provides code and conduct information for players, parents, coaches, teachers, administrators, officials media and spectators

Last updated: 11 October 2017