Some of our information has moved to NT.GOV.AU
This page has information and links for resources available through the Australian Institute of Sport on areas of sport development.
For more information go to Ausport Clubs on the Australian Institute of Sport website.
Club start up
The process of starting a new sport or recreation organisation is complex and needs careful planning if it is to succeed.
Read the following resources to help start up a sporting club:
- starting a competition fact sheet
- Department of Sport and Recreation Western Australia has an excellent series of fact sheets for club development, including one on starting a new club.
Information on how to start club planning and how the planning process works, including resource and time management.
The following links and documents will help you with club planning:
- Definitions of Planning
- Activity Planner
- Planning Proforma
- Planning Flowchart
- Smart Flyer
- Our Community provides a wealth of information including help sheets on strategic planning
- Department of Sport and Recreation Western Australia has excellent series of fact sheets for club planning
- Free Management Library provides information on all areas of business management including planning, fundraising and much more.
The Active Australia Club / Association Management Program training on committee management introduces the responsibilities, roles, structures, processes and attributes of effective committees. This is a good starting point to develop job descriptions for your committee members.
The following documents and links will help you with committee management:
- Roles and Responsibilities
- LISTEN Poster
- Department of Sport and Recreation Western Australia has an excellent series of position descriptions for Presidents, Treasurers, Secretaries, State Team Managers and much more.
- Free Management Library provides information on all areas of business management.
Training through the AIS will help you identify different meeting types understand meeting processes and procedures associated with conducting meetings and explain how to develop active listening skills.
The following links will give you more information on conducting effective meetings:
- Our Community provides information to help conduct meetings
- Department of Sport and Recreation Western Australia has help for the overworked committee member.
- The Free Management Library has information on all areas of business management.
The following documents and links will give you more information on sport club insurance:
- go to the Australian Government Department of Business website for information regarding insurance
- the Australian Sports Commission has information on club insurance
The following documents and links will clarify the role of treasurer and the skills, attributes and equipment needed by the treasurer to be successful in the role:
- Our Community provides a wealth of information from the latest tips on fundraising to risk management checklists. Check out the management area and the help sheets on 'The Role of the Treasurer' and 'Understanding Basic Book-keeping'.
- Australian Taxation Office has information on operating your not for profit organisation within the tax system.
- Provides information on the new tax system, business activity statements and the GST.
- Department of Sport and Recreation Western Australia has excellent series of fact sheets, including information for Treasurer's.
Legal issues and risk management
Sport and recreation clubs need to identify areas of potential legal risk.
Training in this area highlights the role a constitution plays in a sport or recreation organisation and the areas a constitution should cover. It introduces the application of specific legal principles in the sport and recreation environment, considerations relevant to the liability for injury, and the advantages of risk management and insurance.
It also covers the importance of contractual obligations, copyright issues and specific legislation such as incorporation or child protection.
The following links will give you more information on legal issues and risk management:
- Our Community provides information on risk management, including a risk management flowchart.
- Department of Sport and Recreation Western Australia has excellent series of fact sheets, including risk management.
Around 1.5 million people across Australia are involved in voluntary work with sport or recreation organisations each year.
Because volunteers play such an integral part, it is important to make them feel valued and part of the organisation.
The key to good practice in volunteer management is effective leadership. Good leadership clarifies the paths by which volunteers can achieve their tasks and fosters a motivational environment for volunteers.
Training is available on recruiting volunteers. It introduces the human resource management approach, helps you understand the value of diversity, the roles of volunteers, and explains the process of human resource planning, recruitment, selection and orientation.
You should consider doing the 'Retaining Volunteers' module, which provides an overview of the maintenance and development of human resources and explains the process of training, development, performance appraisal, rewards and recognition.
Additional training is available specifically for managing event volunteers.
The following links will give you more information on volunteer management:
- Australian Sports Commission site for club development - membership is free and members can access a wealth of information through the resource library, including information on volunteer management
- Our Community has information on recruiting and managing volunteers, including developing job descriptions
- the free management library provides information on all areas of business management including planning, fundraising and much more.
Information on various grant providers is available from Sport and Recreation.
Contact Sport and Recreation on 1800 817 860 or go to the Northern Territory Government website for more information on sport grants.
The following links will give you more information on fundraising:
- Our Community offers a wealth of information, including the latest tips on fundraising
- Active Australia Provider Network members can download resources free of charge for the Active Australia Resource Library. Membership to the Provider network is free
- search the Australian Government's Grant Finder.
The development of accurate policies and procedures are vital to the running of your club.
Many organisations are unsure of what policies they should have in place, or how to go about it.
Play by the Rules has information resource for sport and recreation clubs and associations with information on how to prevent and deal with inappropriate behaviour - it provides sample member protection policies for large and small sport and recreation organisations.
Work out the advantages of being an incorporated club or find out what you yearly reporting requirements are if you are incorporated already.
Go to the Northern Territory Government website for more on incorporating in the NT.
Codes of behaviour
You can get codes of behaviour and conduct for players, parents, coaches, teachers, administrators, officials media and spectators for free from the Australian Sport Commission.
A constitution sets out the rights and liabilities of the members, establishes the club and sets out the club's purpose and the rules under which it operates.
A constitution should specify all of the following:
- meeting types, structures and regularity
- structure of the committee
- powers of the committee
- number needed for a quorum
- indemnification of members
- manner of winding up the club and distribution of assets.
Last updated: 02 March 2017